Dear CASS Members,
The time has come for the first-ever ISCAS virtual edition! We’re eager to welcome all of you to this special edition of our annual worldwide gathering, aiming for a virtuous virtual meeting. We have devised and put together a conference and tools to enable its virtual edition for you to make the most of the event.
We wish to reiterate our eagerness to welcoming you all to this first-ever virtual version of ISCAS. We are convinced that this format will be a compelling way to interact and participate in the event and will prove engaging. With this, we count on all of you to maintain the uniqueness of this annual flagship gathering of the Circuits and Systems Society to serve, mobilize, and be fruitful for our scientific community.
We are looking forward to meeting you soon and, of course, stay healthy and safe.
Ángel Rodríguez-Vázquez, Manuel Delgado-Restituto and Eduard Alarcón
General Co-Chairs, IEEE ISCAS 2020
ISCAS 2020 Virtual Updates
A major change in the timeline has been adopted in this virtual edition. ISCAS has been spread over more days, from 10 October to 21 October, but reducing the number of hours per day to only 4 (excepting the tutorials day on 11 October). Details are given in the Program Schedule website. This has been done to allow a better imbrication of the conference with existing activities at home or the office, as well as to favor the participation of attendees living in different time zones.
Main track events will take place at two different time slots each day, starting Saturday 10 October and unfolding up to Wednesday 21 October.
- The “general slot” is 10 AM – 11 AM Eastern Daylight Time (EDT UTC -4:00). This slot will host most of the live content: keynote presentations, overview lectures, panels, competitions, and awards ceremonies. This time slot has been designed so that delegates from the majority of the world can participate during waking hours (namely 7 AM – 8 AM Pacific Daylight Time (PDT); 4 PM – 5 PM Central European Summer Time (CEST); 10 PM – 11 PM China Standard Time (CST)). Events carried out during this general slot will be recorded and made available to those who miss them.
- The “technical slots” are 11 AM – 1 PM Eastern Daylight Time (EDT UTC -4:00) (5 PM – 7 PM CEST, 11 PM – 1 AM CST). These will host the paper sessions (oral, poster, and demonstrations), as well as breakout dialogue sessions (see below).
Tutorials and Mini-Tutorials will be live events. However, while Tutorials will only be available for tutorial registrants on Sunday 11 October, Mini-Tutorials will be available to the whole audience and sessions will be recorded for later visualization.
Active participation in technical sessions will comprise three components:
- A prerecorded presentation of the talk will be upfront available two weeks beforehand in Open Preview, as will the full papers. The aim is that attendees will have the opportunity to go over the full program and select the talks that interest them. This will provide visibility to the technical contributions to authors, and they will remain archived and available in IEEE Xplore. Synchronized transcripts made available by IEEE will enable search and maximize engagement and information retention. The platform will provide labeled video segments to ease navigation through the content of the conference in novel ways.
- A Q&A forum and a discussion board will also be available in parallel to the Open Preview phase two weeks before the conference dates. In the Q&A forum, attendees may pose questions to speakers and read what other questions have been made. In the discussion board, attendees can debate the work in free form throughout the conference.
- A live session will take place during the assigned time slot, with the speaker participating via video webinar. The speaker will give a live recap of the talk (up to fifteen minutes for lectures and demos, and up to five minutes for posters), and then answer questions from the Q&A forum or directly made along with the live session via chat. Questions will be handled at the discretion of session chairs who will moderate the discussion round.
Authors that do not meet components (1) and (3) will be considered "no-shows" and papers will be excluded from IEEE Xplore.
Scientific dialogue time slots in Breakout Rooms
With the aim to foster a technical discussion, these Breakout rooms - à la coffee break areas - will facilitate interaction among and across participants. These discussion boards will be either announced upfront or spontaneously created and made open and inclusively. Visualize this possibility as an analog to meandering through colleagues in coffee break conference areas to select and with whom to meet and interact.
AdHoc delegate encounters
Although specific timeslots are scheduled for breakout rooms described above, the spirit of these delegate encounters of crucial value for professional networking will be technically enabled all-pervasively to the timeframe of the program and throughout the whole conference. The integral virtual platform will enable this facility in an unsupervised manner at the discretion of the delegate. We’re considering also implementing virtual business cards to facilitate professional networking exchange in these sessions.
Availability of Technical Contributions
For the main technical track of the conference, we have negotiated with IEEE an attractive dissemination plan to ensure that technical contributions are widely accessible to delegates:
- All technical papers in the main track will generally be available worldwide from 29 September to 10 October as a preview of the content to maximize exposure. They will also be available during the conference dates. Following that, both papers and pre-recorded video presentations will be available through IEEE digital libraries in IEEE Xplore.
- Recorded special live performances, namely, keynote presentations, overview papers, mini-tutorials, panels, contests, and ceremonies will be made available through the CASS Resource Center, upon consent from the authors where applicable.
In the new virtual scenario for ISCAS 2020, we request you to prepare and upload a video of your presentation. This prerecorded presentation will be upfront available in Open Preview at IEEE Xplore®, as will the full papers. This will help to promote and improve the visibility of the authors' research contributions, as well as, to uplift the technical discussions on papers during the conference. For a greater user engagement and discoverability, IEEE Xplore® will integrate for the first time a video player featuring synchronized speech transcription and search capabilities.
Please note that the prerecorded presentation, together with the participation in the scheduled live session, will be considered as a replacement of your attendance at the conference and is a requirement for your paper to remain in IEEE Xplore®.
The videos in mp4 format (more details below) should preferably comprise a brief introduction with webcam, followed by voice-over slides. PowerPoint or PDF files are not valid.
In order to adhere as much as possible to the original plan, the videos for lectures and live demonstrations must not be longer than 15 minutes.
For posters, a pre-recorded pitch of 5 minutes or less is requested. The video could either use a voice-over-slide format or, if already printed, the video capturing oral talk referencing the different areas of the poster. In addition to the video, a scaled version of the poster (size DIN A4 or equivalent) should be submitted.
Our recommended approach to record a compatible video from the content displayed on your computer screen and voice recorded via the computer microphone is to record the presentation using Zoom, available to users on most platforms and in most countries. Instructions are given in here.
Alternatively, OBS Studio is also a good option which has been already used in other IEEE conferences:
The voice-over feature of PowerPoint is another possibility but it only allows capturing slides.
A submission portal for the pre-recorded presentations is currently under development. As soon as it is available, you will receive an email with upload instructions. These instructions will be posted at the ISCAS 2020 website as well.
Video Production Guidelines
Please use the following guidelines for preparing your video. Final specifications will be checked at the time of submission and files not compliant may not be uploaded.
- Recommended Overall Quality:
- HD (High Definition) for talking heads and presentations (recommended)
- SD (Standard Definition) for PowerPoint presentations without detailed graphics or talking heads
- Recommended Encoding Settings:
- Format: MP4
- Compression: H.264 (AAC for Audio)
- Resolution: Minimum height of 480 pixels
- Aspect Ratio: 16:9
- Frame Rate: Content should be encoded and uploaded in the same frame rate it was recorded. Common frame rates include: 24, 25, 30, 48, 50, 60 fps
- Bitrate: Variable
- File Size:
- 15 minutes: 150 MB or less
- 5 minutes: 50MB or less
- Filenaming Convention:
- videos should be named as “ISCAS2020.XXXX.mp4” where “XXXX” is the paper identifier.
- Scaled posters should be named as “ISCAS2020.XXXX_poster.pdf” where “XXXX” is the paper identifier. Only pdf format will be accepted.
Despite the format is free at each delegate discretion, the first slide has some requirements for the sake of homogeneity. Namely, as shown in the example below, the first slide is expected to incorporate the logo of IEEE Xplore® at the top left corner, since the presentations will be archived in this repository, and the logo of the conference and the CAS Society at the top right corner.
Changing ISCAS 2020 to a virtual event has modified the conference finances originally budgeted. The absence of a social program and in-person hosting is in part compensated by the need to provide a solid, robust and scalable integrated platform to handle the conference online. After a comprehensive financial analysis, we estimate that around 20-30% of the original registration fee could be refunded. The exact amount and the refunding procedures will be defined once the financial report is completed, right after the event's closure.
Beyond the exact amount to be refunded to every registered delegate, and in tight coordination with the CAS Society, we’re offering two alternative modalities for the refund to be selected at the discretion of each delegate, namely:
- Refund back to the original method of payment (credit card or bank account) in US Dollars. No other reimbursement method or account will be accepted. Recipients will support bank expenses.
- The author receives a voucher for the credit amount. This voucher can be applied as part of the payment for the registration fee in any CASS Regional or Global Flagship Conference to be held in 2021. Vouchers will be handled by CASS Governance.